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Welcome!
We would like to take this opportunity to welcome you. We are pleased that you chose Pondside to be your home, and we know that you will wish to continue the traditions of living and quality of life which have characterized our community since its inception. We offer you this guide as an easy reference to our services and policies. This information may occasionally change. These changes will be documented and issued as supplemental pages.
 Hopefully this information will answer many questions you may have about the Pondside Homeowners Association (HOA) and the condominiums' services and facilities.
In order to make this information reader-friendly, many of the bylaws, rules, regulations and guidelines listed are paraphrased from HOA and Condominium official documents. Residents are advised that these documents, not this general guide, are the legal reference for all official rules. Residents wishing more accurate information should reference the documents directly.
We invite you to actively participate in the Condominium and HOA communities, because we feel that our interaction and cooperation with each other will strengthen and improve both communities. We know that the strength of our community is directly related to the strength, cooperation and contributions of all of its members.
We're glad you're here!
Sincerely,
Board of Directors
Pondside Homeowners Association, Inc.
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THE PONDSIDE COMMUNITY
 Pondside is a collective of (4) condominiums plus the land and facilities owned by the Pondside Homeowners Association (HOA). There are 154 homes here. The four condominiums are Pondside Club West (PCW), Village I, II and III. The Villages are all townhome condominiums of varying sizes. PCW is the only mid-rise building. Each of the 4 condominiums manages aspects of common elements specific to that condominium group. The HOA manages aspects of common elements specific to non-condominium property.
When you purchase a condominium unit, you are taking a step that represents a major investment. As an owner, your investment in a condominium (PCW, VI, VII, or VIII) extends beyond your living unit. You will not only own a proportionate share of condominium common areas (such as the exterior of the building, certain surrounding landscape, etc.), you will also have a voice, through your Condominium Board of Managers, in how they are managed and in the quality and cost of the maintenance and services.
 When you purchase a condominium unit at Pondside, you are taking a step that represents another major investment. As an owner, your investment in Pondside extends beyond your condominium. You will not only own a proportionate share of HOA common areas (the clubhouse, swimming pool, tennis courts, other surrounding landscape, roads, etc.), you will also have a voice, through your HOA Board of Directors, in how they are managed and in the quality and cost of the maintenance and services.
As a resident of the community, we urge you to enjoy the lifestyle that Pondside offers and to respect Pondside property and the rules that govern it. When we make the choice to live in a condominium, we must make a commitment to respect the rights and comforts of others. We all live in rather close proximity. As such we must contribute to, share in and follow sets of CONDOMINIUM and HOA rules in order to promote harmonious living.
Condominium Board of Managers
The Condominium Board of Managers (PCW, VI, VII or VIII) is a wholly voluntary group of unit owners like you. Typically board members serve for a few years and rotate on and off. They receive no compensation. Unit owners are given the opportunity to elect or reject board nominees irrespective of if there are multiple candidates or not. Because your responsibility for your condominium extends beyond that of your unit, we encourage you to participate on the Board of Managers or offer to manage various projects as they arise. We can only assure the value of our condominium investment if everyone assists in its management.
HOA Board of Directors
The HOA Board of Directors is a wholly voluntary group of unit owners like you. However, only those serving on a Condominium Board of Managers can serve as Directors. Typically, Board members serve for a few years and rotate on and off. They receive no compensation. Some HOA Officer positions need not be held by a Director. Because your responsibility for the HOA extends beyond that of your condominium (PCW, VI, VII, or VIII), we encourage you to participate on the HOA Board or offer to manage various HOA projects as they arise. We can only ensure the value of our HOA investment if everyone assists in its management.
There are (7) Directors. The composition of Directors is based upon the ratio of units within a condominium to the total of all units within the community. Pondside comprises 154 units. Club West has 48 units, thus has (2) Director seats. Village I has 24 units, thus has (1) Director seat. Village II has 20 units, thus has (1) Director seat. Village III has 62 units, thus has (3) Director seats.
UNIT OWNER MEETINGS
Condominium
 The Board of Managers for your condominium (PCW, VI, VII or VIII) is required to conduct Home Owners Meeting once a year. Ample notification is provided to owners, which generally includes the agenda, motions for owners' votes and a proxy for those unable to attend. Additionally, Special Owners Meetings are held if any issues arise requiring notification and/or a vote of unit owners and the same notification procedures as the Annual Meeting is followed. Special meeting can be called by a Board of Managers or by request of 25% of the unit owners.
HOA
The Board of Directors is required to conduct a Home Owners Meeting once a year. This meeting is held the third Tuesday in October. Ample notification is provided to owners, which generally includes the agenda, motions for owners' votes and a proxy for those unable to attend. Additionally, Special Owners Meetings are held if any issues arise requiring notification and/or a vote of unit owners and the same notification procedures as the Annual Meeting is followed. Special meetings can be called by the Board of Directors or by request of 25% of the unit owners. The HOA Board of Directors also holds monthly board meetings in the Clubhouse and distributes minutes of these meetings to the community. The minutes are also posted on the website. If you would like to attend a monthly meeting, contact the Property Manager.
We encourage everyone to attend their respective Condominium Owner Meetings as well as the HOA Unit Owner Meetings.
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